The provisions of the Commercial Companies Code state that bearer shares and registered shares of joint-stock companies, simple joint-stock companies, and limited joint-stock partnerships, which are not subject to registration in the KDPW, must be in the form of a digital entry in the shareholder register (Act of August 30, 2019, amending the Act – Commercial Companies Code and certain other acts).

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Since March 1, 2021, all previously issued share certificates have lost their legal validity by operation of law. Shares must be registered in the shareholder register maintained by authorized entities (e.g., brokerage houses) or in the National Depository for Securities (KDPW).

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A shareholder of a company is a person entered in the shareholder register or – in the case of shares registered in the KDPW – a person who holds shares recorded in a securities account.

According to the provisions of the Commercial Companies Code (KSH), the register of shareholders includes, among other things:

• The company name, registered office, and address,
• The designation of the registration court and the number under which the company is registered in the shareholder register,
• The date of registration of the company and the issuance of shares,
• The nominal value, series, and number, type of the given share, and special rights,
• Restrictions on the disposal of shares.

The Register of Shareholders also contains a range of information relating to shareholders, including:

• The shareholder's name and surname or company name,
• The shareholder's residential/business address, or another address for correspondence, as well as their email address (if the shareholder has consented to the inclusion of their email address in the register).

The full list of data made visible in the register of shareholders is set out in Article 328³ KSH.

As part of maintaining the register of shareholders, Trigon Dom Maklerski S.A. provides the following services:

• Establishing and maintaining the shareholder register in accordance with the requirements of the Commercial Companies Code (KSH),
• Making entries in the register in accordance with the rules defined in the KSH in connection with changes in shareholders' holdings, establishing security interests on shares, placing blocks, and other actions,
• Providing information contained in the register to authorized entities,
• Issuing documentation from the register (e.g., certificates of registration),
• Handling rights related to securities, including dividend payments (unless the issuer's articles of association state otherwise),
• Executing processes (e.g., share conversions, division, change in nominal value, entry of new issue shares),
• Processing and securing data collected as part of the shareholder register,
• Performing other actions required by the entity maintaining the register under the provisions of the KSH or other legal regulations.

The above services are also provided for other securities and similar instruments, which are subject to registration on the same terms as shares.

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As part of the fee for maintaining the register of shareholders, Trigon Dom Maklerski S.A. provides online access to the register through the dedicated Shareholders Register Service and will enable:

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The agreement for maintaining the shareholder register can be concluded using a qualified signature, trusted profile e-PUAP, or e-ID card.

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Information regarding the processing of personal data by Trigon Dom Maklerski S.A. can be found on the website: GDPR Information.

In order to prepare a personalized cooperation proposal regarding the provision of the shareholder register maintenance service, please contact us at:

rejestr.akcjonariuszy@trigon.pl
+48 126 292 411